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Publish with us

The information on this page is exclusively for those who wish to publish their own book with us. Information for authors who want to contribute a book chapter in response to an invitation from us is given here.

Book proposal

If you wish to publish a book, please submit a book proposal. Please contact Mary Morais at books@codonpublications.com for the book proposal form. The book can be a monograph or an edited volume in the field of biomedicine and life/health sciences.

Monograph: A monograph is a book covering a specific subject or an aspect of it, usually written by a single author. 

Edited volume: An edited volume is a book that contains a collection of chapters written by different authors, which is organized by the editor of the book.

The monograph or edited volume can be a reference work, handbook, text book, book series or protocol/laboratory/practical manual. 

The proposal will be peer reviewed by at least two external referees for scientific quality, completeness (covering most aspects of the topic) and coherence (chapters complementing each other rather than a collection of loosely related chapters). If the book proposal is accepted, we will discuss the next steps with the editor/author.  

Publishing fee

Each book is different with its own complexity, and we do not adopt a one-size-fits-all approach. Instead, we provide a tailored approach to each book. Based on the information given in the book proposal form, a publishing fee will be quoted. If the author/editor agrees to the quoted price, a formal contract will be drawn and signed between us and the author/editor.   

Services included in publishing fee

The typical costs associated with the production of a book include technology, book processing, post publication activities, and hard cover copies of the book. 

Technology

Online presence requires a publication platform, hosting, necessary security features and email services. 

Book processing

Receiving book proposals, preliminary check of manuscript to ensure adherence to guidelines, plagiarism check,  communicating between authors/editors, organizing peer review, receiving revised manuscripts, copyediting, implementing corrections by authors, type setting, layout editing, proof reading, graphic design, cover design, assigning doi to articles, reference checking, assigning dois to references, indexing, file conversion to XML in accordance with NCBI bookshelf guidelines, adding metadata to agreed industry standards, purchasing ISBN and barcodes, printing and binding, postage and handling, and project management. 

Post publication activities

Permanent preservation using Portico and other service providers, applying for indexing in various repositories, book promotion, marketing and continued online presence.   

Hard cover copies of the book

Production of hard cover copies of the book, and mailing them to authors and editors.

Guidelines

The guidelines for the preparation of the manuscript are decribed under submissions.

Permission and copyright

Where relevant, it is the responsibility of the authors to obtain permission from copyright holders, and to ensure that the use of images, data and illustrations in the books/chapters do not violate copyright laws. If a copyright violation in any of the published books/chapters is brought to our attention, we will notify the author for correspondence. It is the responsibility of the author(s) to settle issues with the copyright holder.  

Peer review

All submitted manuscripts will undergo a three-step review process: preliminary check, plagiarism check and independent expert peer review. 

Preliminary check

The manuscripts will be reviewed by the editorial office for compliance with guidelines for preparation of articles as described under ‘submission’. Articles that do not comply with the guidelines will be sent back to the authors to ensure compliance.

Plagiarism check

Manuscripts that are in compliance with the guidelines will be checked for plagiarism. We work with CrossRef to use iThenticate to detect plagiarism. iThenticate gives a 'similarity index', which is the word-by-word copying of materials from previously published literature. We use similarity index to make a decision. Manuscripts with more than 10% similarity index will be returned to the authors without peer review for corrective action. For articles with similarity index between 1-10%, we follow the guidelines of Committee on Publishing Ethics (COPE) on text recycling to make a decision. Manuscripts that pass the plagiarism check will be subjected to expert peer review. 

Expert peer review (monograph)

The manuscripts will undergo independent peer review by at least two experts in the field. Based on their recommendations, a decision will be made either to accept the manuscript without any changes, or give the authors an opportunity to revise and resubmit. The referees will verify the re-submitted manuscript for compliance before making a final decision. Once the referees are satisfied with the final product, the manuscript will be processed for publication. 

Expert peer review (Edited volume)

The editor of the book will review all chapters. Each chapter will also undergo simultaneous independent peer review by at least one expert on the topic. Based on the assessments, the editor will decide whether to reject, accept the chapter without any changes, or give the authors an opportunity to revise and resubmit. The authors are required to address the comments of the editor and also the independent reviewer. The editor will verify the resubmitted manuscripts for compliance and make a final decision. Once the editor is satisfied with the final product, the editor will send the manuscripts to the publisher. 

Chapters written by the editors (edited volume)

Chapters written by the editors will be independently reviewed by at least two experts in the field. The editors are required to address all comments of the reviewers. The resubmitted chapters will be verified by the reviewers for compliance before making a final decision.

Publication               

After acceptance, the books/chapters will be copy-edited and sent to the authors for approval. After the approval of the copy-edited version, publication-ready pdf will be sent to the author for final approval. After the final approval, pdfs will be published online as individual chapters. The book will be assigned an ISBN. Each chapter will be assigned a doi and archived with Portico.

Hardcover copy of the book 

About 4-6 weeks after online publication, hard cover copies of the book will be sent to the author as agreed in the contract. 

Indexing

An application to NCBI/NIH/NLM Bookshelf, and also to Thomson Reuters Web of Science Book Citation Index will be made for possible indexing. 

Conflict of Interest

The ICMJE guidelines state that a conflict of interest exists when professional judgment concerning a primary interest (such as patients' welfare or the validity of research) may be influenced by a secondary interest (such as financial gain). Anything that could be perceived as a conflict of interest should be declared. Some examples are: financial relationships (such as employment, consultancies, stock ownership or options, honoraria, patents, and paid expert testimony), personal relationships or rivalries, academic competition, and intellectual beliefs. 

Authors: All manuscripts should include a mandatory conflict of interest statement as mentioned under author guidelines. It is the responsibility of the submitting author to obtain relevant information before starting the submission process. If there are no conflicts of interest then the author should enter “The authors declare no potential conflicts of interest with respect to research, authorship and/or publication of this article".  

Editors: Editors are required to disclose any conflict of interest.

Ethics Approval

All experiments involving humans and animals should obtain appropriate ethics approval, and declare it in the manuscript, if relevant to your chapter or book.

Human ethics: Codon Publications considers WMA Declaration of Helsinki - Ethical Principles for Medical Research Involving Human Subjects as the authoritative source, however, national and institutional variations are possible. All experiments involving human subjects or human-related materials should obtain relevant ethics approval in accordance with national and institutional guidelines. This should be clearly stated, if relevant to your chapter or book.

Informed consent: Where relevant, informed consent should be obtained from human subjects using the form approved by the institutional ethics committee prior to commencing any work. This should be clearly stated, if relevant to your chapter or book.

Animal ethics: All experiments involving animals should obtain relevant ethics approval in accordance with national and institutional guidelines prior to commencing any animal work. This should be clearly stated, if relevant to your chapter or book.

 

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